Newcastle-under-Lyme Chess Club is committed to protecting and respecting your privacy.
This policy explains when, how and why we collect personal data about people.
Who we are
Basis for collection and processing of information
Information is collected and processed on the basis of Legitimate Interest
The information we collect, how we collect it, and what we use it for
We use this data to facilitate the smooth running of the club through the levy of membership fees and communication with members or their parents/guardians about matches and other events which the Club organise or in which it participates.
We use this to enable us to engage in any communication appropriate for the management of the events in which we play.
We use this to identify which of our members are eligible to compete in the local league and other competitions.
We use this to select teams in accordance with the grading rules of the events in which we compete, and to judge our efforts by considering the quality of the opposition.
We use this to track the performances of players and teams and to create a historical record of the Club's activities for future reference.
Additionally I collect information about awards and successes in both non-league chess and other fields of members and local players that I believe are of general interest to our members and are suitable for publication on the website. This is collected from the players concerned, their friends, or public domain sources.
We will hold contact data for as long as a person is a member or is involved in chess competitions organised by the Club or in which the Club participates, and for no longer than the end of the first full season after which it was last needed. Names, grades and results of members and opponents form part of the history of the club and so may be retained indefinitely.
Who can access the information?
We will pass names and any other additional data necessary to identify a player to the ECF and to any body organising events in which we may field the player.
We may pass contact information of the club's officers and team captains to any body organising events in which we compete.
Unless required by law, we do not sell, rent or otherwise share any personal data with any other third parties.
Members, other chess players and the parents/guardians of junior chess players can ask for a copy of the data we hold about them. If a member or another chess player or chess club provides information about another person to us, it is their responsibility to ensure that the other person has given their explicit consent to the processing of their personal data.
Should you have any unresolved complaints about the way we process your personal data, you have the right to make a formal complaint to the Information Commissioner's Office (ICO).
Links to other websites
Review of this policy
If you have any questions about this policy, please contact the club chairman, whose name and contact details are indicated on the home page of the Club's website: http://mjh.orpheusweb.co.uk/nulcc/frame.htm